The UK Department for International Development (UK DFID), along with co-hosts the International Disability Alliance and the Government of Kenya, set us a brief to organise the first ever Global Disability Summit in London this year at Here East in London. The two-day summit saw 2,000 guests fly in from all corners of the globe to be part of a movement to support the global effort to advance disability inclusion in some of the world’s poorest countries.
Our event solution was designed to consider persons with varying types and levels of disabilities, many of which had never been to the UK before. We created a multi room layout to enable an action packed agenda over the two days. We created an 800 seat main auditorium, 3 bespoke breakouts, further space for multi-lateral and bi-lateral meetings, a marketplace, quiet area, and zones to network and relax. Each of these zones within the event was designed specifically for this unique event.
Smart Live built a bespoke registration portal for the event, and provided our full pre event guest communications service. It was imperative for this event that we were prepared in advance for guests with all disabilities to ensure everyone could engage with the content on the day.
The bespoke design and the full complement of facilities and provisions that we provided enabled the event to be fully inclusive. It was a ground breaking event that brought together an international audience to help create real change across the world.
Onsite over the 2 days we had a team of nearly 200 staff running the event, from managers, to registration team, technicians, catering staff, security, and specialist translators, and interpreters.